Human Resources Assistant (Payroll) – GS-5

150 150 Kürti Judit
  • 0

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
UNICEF’s Global Shared Services Centre (GSSC) in Budapest, Hungary provides services to UNICEF offices globally in the areas of Finance, Human Resources, Payroll and Information Technology.

How can you make a difference?
The support provided by the HR Assistant (Payroll) results in the timely processing of staff entitlements worldwide; timely updating of databases to ensure accuracy and compliance with UN procedures as well as an improved client satisfaction through communication and management of escalation and inquiries, which in turn better strengthens UNICEF’s capacity in helping the most vulnerable women and children in a particular country programme.
Under the guidance of the supervisor, the incumbent of the position assists in the processing of monthly payrolls and staff entitlements for internationally and locally recruited UNICEF. The incumbent reviews the submitted financial and supporting documentation and responds to staff queries on payments and general entitlement queries. The incumbent also supports in the office in reviewing periodic reports for accuracy of the entitlements.

This is a Temporary Appointment for a duration of 6 months.
The anticipated start date of this Temporary Appointment is June 2023.

Key functions, accountabilities and related duties/tasks:
1. Perform work activities and time commitments based on business criticality as defined by supervisor and under the supervision of senior staff.
• Process payroll for assigned pay areas (local).
• Review and process salary advances and rental advances requests.
• Review and process rental subsidy requests.
• Review and generate Pension Fund Separation Notifications.
• Monitor individual PAR accounts related to payroll to ensure timely recovery of advances and follow up as necessary.
• Ensure all related recovery information is processed.
• Administer the monthly ASHI-MIP deductions.

2. Process payroll and entitlement transactions following the detailed standard operating procedures and/or as guided by the senior staff.
• Perform estimate calculations for newly recruited staff members, separating and retiring staff members, as required.
• Monitor the correctness of individual local pension fund accounts through exception reports and reconcile the outstanding pension fund participant exception reports (PRE cases) forwarded by United Nations Joint Staff Pension Fund (UNJSPF).
• Maintain referential integrity between case records and VISION records.
• Execute all required processing controls (e.g. eligibility, policy compliance, duplicate checking, transaction/employee/account status verification, other).
3. Respond to client transaction status and other inquiries.
• Review and respond to queries from staff and vendors on issues related areas of responsibilities.
• Escalate inquiries requiring more extensive research.
• Maintain liaison with the UN Insurance and Tax Unit on issues related to UNICEF staff.
• Liaise with clients to clarify questions and manage exceptions.
• Run analyses, simulations and data integrity reports to maintain accurate database for clients.

4. Perform ad hoc duties as required.
As an advocate for every child, you will receive:
• A competitive salary which is exempted from paying national income taxes in Hungary on United Nations emoluments, with a net minimum monthly salary of HUF 498,000.00
• Hybrid work opportunity
• Holidays and leave
• Parental leave
• Dependency allowance
• United Nations sponsored medical insurance plan
• Pension plan
• Optional life insurance plan
• Access to professional development and learning programs, online learning and learning path
• Access to staff well-being support
• Access to career development support
To qualify as an advocate for every child you will have:
• Completion of secondary education (high school diploma) is required
• Minimum 1 year of relevant experience in payroll or finance for candidate holding Bachelor’s or Master’s Degree in administration or finance.
• 5 years of relevant work experience in payroll or finance is required for candidates without university degree.
• Working knowledge of the Microsoft Suite of Products (MS Word, MS Excel and MS PowerPoint)
• Previous hands-on experience in planning, organizing and delivering administrative support services is highly desirable.
• Work experience with a development organization is an asset.
• Knowledge of UN/UNICEF’S rules, regulations and procedures is considered an asset.
• Fluency in English (verbal and written) is required.
• Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is a strong asset.
Applicants must be nationals of EU countries or in possession of a valid work permit.
UNICEF appointments are subject to medical clearance.  Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

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UNICEF staff in the field are reaching the most vulnerable children across the world. But they also need support to stay fully focused on delivering the best possible results. That’s why UNICEF’s Global Shared Services Centre (GSSC) takes care of these needs with over 300 dedicated staff members and provides services to more than 150 UNICEF offices and over 16 thousand staff worldwide with HR, payroll, finance, and IT services.

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